Outgoing students

Gaining competencies through international exchange is one of the most important advantages of studies at UTA. Thanks to foreign studies or traineeships you have a chance to develop language as well as practical skills comprehensively. Moreover, the environment you go to will positively influence the development of your competencies expected in the labour market.

Recruitment step by step:

1. Check the qualification and selection criteria for students.

   Any full-time or part-time UTA student (regardless of citizenship) who meets all the following conditions may apply for the mobility:
   

   is at least on the second year of first-cycle studies or is on the first year of second-cycle studies;

   at the moment of the recruitment and departure to a mobility under the Erasmus+ Programme, student is not on dean’s leave and won’t be on the leave during the mobility;

   has no financial obligations towards UTA;

   correctly filled in and submitted the application form and the required attachments by the deadline.

   
   Students basic qualification and selection criteria are:
   

   average grades from the last two semesters of studies already completed, and in case of students in the first semester of second-cycle studies average of grades obtained in the last two semesters of first-cycle studies;

   the level of documented knowledge of a foreign language spoken at a receiving university, which enables the student to complete the studies (copies of certificates, diplomas, or a certificate from a foreign language teacher at UTA). If the knowledge of a foreign language is not documented, the Recruitment Committee may conduct a language test.

   The ranking list prepared by the Recruitment Committee is based on the average grade. The Committee has the right to apply additional qualification and selection criteria, which include:
   

   the level of involvement in activities at UTA (membership in scientific organisations, participation in scientific conferences, etc.);

    the level of activity outside the University (e.g. in non-governmental organisations).

   
   The Recruitment Committee reserves the right to conduct interviews with selected candidates.
   

   2024 Recruitment regulation

   2023 Recruitment regulation

   2022 Recruitment regulation

   2021 Recruitment regulation

   2020 Recruitment regulation

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2. Fill in the application form and submit it via e-Usługi platform with necessary attachments within a deadline.
   *In case of technical problems with sending the e-form, please contact the Erasmus Office urgently and provide a paper form within a deadline (downloadable file in DOCUMENTS TO DOWNLOAD).
3. Wait for the announcement of the recruitment results.
4. Check what to do before the departure – check the section Before, during, and after the departure below.
5. Fill in the resignation form (if you resign from the mobility) and submit it to the Institutional Erasmus+ Coordinator. The coordinator proposes another person from the standby list in your place. This person is entitled to mobility according to general rules.

Under the inter-institutional agreements with foreign partners, students of UTA can go for exchange studies to universities from several dozen countries.

• Partner universities list from the programme countries
• Partner universities list from the partner countries

If you are interested in another foreign university contact us at erasmus@akademiata.pl or the Institutional Erasmus+ Coordinator at justyna.klys@akademiata.pl.

See more here.

1. A student is obliged to prepare, before departure, in cooperation with the relevant Departmental Erasmus+ Coordinator and the partner university/receiving institution:
   For studies:
   

   recognition table, which includes a list of courses taken at the partner university and their equivalents from the educational programme at UTA – download a file

   fill in online Learning Agreement Student Mobility for Studies – via the website

   For traineeships:
   

   fill in Learning Agreement Student Mobility for Traineeships– download a file

2. A student is obliged to read the Erasmus Student Charter.
3. A student is obliged to deliver to the Erasmus Office insurance covering the period of the mobility.
   

   Insurance information

   Each student is responsible for insuring himself/herself before departure.
   The insurance covering the duration of stay at the receiving institution MUST include:
   

   health insurance and insurance against accidents for a duration of travel and stay at the receiving institution, including the costs of transportation to the home country;

   liability insurance covering at least damages caused by the participant at the place of studies/traineeships.

   
   

   IMPORTANT! The insurance must cover the costs of a body’s transportation to its home country in case of death.

   The insurance is for a mobility participant and the participant will take advantage of the insurance abroad if necessary. The University doesn’t insure the mobility participants in any additional way.
   It is the participant’s decision about the scope and amount of the insurance and the above-mentioned are the minimum requirements imposed by the Erasmus+ Programme.
   

   if the participant is insured in the National Health Fund (NFZ), the European Health Insurance Card (EHIC) issued by the NFZ guarantees the insurance of treatment costs and the right to receive healthcare on the territory of the EU and countries participating in the Erasmus+ Programme. Details at the NFZ website;

   insurance against accidents and liability insurance is available at any insurance company;

   some foreign universities require incoming Erasmus+ students to buy compulsory insurance. To avoid double expenses, find out before departure what formalities you will have to complete at the receiving university;

   insurance is also offered by common student cards. The cards are one of the most popular forms of insurance chosen by the students going on Erasmus. The EURO26 or ISIC card is not only an insurance policy ensuring insurance outside Poland but it is also a kind of international student status certificate and a pass to discounts.

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4. A student qualified for studies or traineeships is oblidged, before departure and upon return, to complete a mandatory online language proficiency test in the language of mobility, in the European Commission’s “Online Language Support – OLS” system at the EU Academy ( podlinkować EU Academy: https://academy.europa.eu/) and to use the resources of the platform, which allows for the improvement of 29 languages: English, Bulgarian, Croatian, Czech, Danish, Estonian, Finnish, French, German, Greek, Hungarian, Irish, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Italian, Icelandic, Macedonian, Norwegian, Serbian and Turkish. The result of the language test does not affect the award of the scholarship. Those for whom the language of mobility is their native language are exempt from the test. Licenses for students to take the language proficiency test and the online language course will be made available automatically by the OLS system or by UTA.
5. A student must submit to the Erasmus Office a legibly signed statement concerning payment of the Erasmus+ Programme grant, in which a number of a bank account in EUR currency should be given to which the grant will be transferred – download a file.
6. A student who meets the requirements related to ‘Green Travel’ which stands for traveling by using lower carbon emission means of transport is obliged to deliver a legibly signed statement referring to the ‘Green Travel’ – the statement should be obtained from the Erasmus+ Programme Coordinators.
7. A student with citizenship other than one of a member state of the EU or European Economic Area should check on its own the rules of entering and legalising his/her stay on the territory of the receiving country as a participant of the Erasmus+ Programme.
8. A student, before departure, is unconditionally obliged to sign a grant agreement in the Erasmus Office. Later on, the student receives 80% of the grant awarded. The remaining 20% are counted based on the Confirmation of stay and paid after the student’s arrival and full mobility recognition.
9. Safety abroad:

1. After arrival at the partner university/receiving institution a student is obliged to send a signed Confirmation of arrival to the Erasmus Office – download a file
2. A student notifies the University of any changes to the Learning Agreement immediately, but no later than 4 weeks after starting the classes at the partner university/traineeships at the receiving institution by sending an updated Learning Agreement by filling Changes to the Learning Agreement via the website.

Upon your return from the mobility, you are responsible for providing the Erasmus Office with:

1.  For studies:

   A confirmation from the partner university stating the actual duration of your stay on the mobility, including start and end date of the mobility.

   Transcript of Records obtained from the partner university.

2. For traineeships (within 7 days from the end date of the mobility):

   A confirmation from the receiving institution stating the completion of the traineeships programme with its evaluation, and the actual duration of your stay (start and end date of the mobility).

   And:
3. Fill out an individual online EU survey report no later than 30 days after receiving the request to do so. If you do not submit the report, you may be asked to make a partial or full refund of the EU grantor to submit a supplementary online report related to the recognition.